Bradfield consulting is a professional service firm created to provide human resource solutions for organizations of any size.

Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexperienced employees. Our partnership begins with attracting the right employees, settling them well into the role, and ensuring that they are equipped to deliver on your goals. Our culture of seamless collaboration enables us to go well beyond recruitment; we meet with every client, seeking to understand their needs and culture in a bid to engage the perfect candidate fit for them. This collaborative culture of problem-solving enables us to add great value to our clients' businesses.

Job Summary

• To provide high-level administrative, organizational, and strategic support to the Managing Director / CEO, ensuring the effective management of executive priorities, schedules, communications, and key business activities.
• The Executive Assistant serves as a trusted partner to the CEO, enabling effective decision-making and seamless day-to-day operations through proactive planning, discretion, professionalism, and exceptional attention to detail.
• The role acts as a central coordination point between the CEO, COO, department heads, external stakeholders, and business partners, ensuring information flows efficiently and executive actions are followed through to completion.
• The position plays a critical role in protecting the CEO's time, improving executive effectiveness, and supporting the achievement of organizational objectives through strong administration, communication, and stakeholder management.

Key Responsibilities
Executive Calendar & Schedule Management:

• Manage and coordinate the CEO's calendar, appointments, meetings, and engagements.
• Prioritize meeting requests and schedule activities in line with the CEO's strategic priorities.
• Anticipate scheduling conflicts and proactively implement solutions.
• Coordinate travel schedules, accommodation, transportation, and related logistics.
• Ensure the CEO is adequately briefed and prepared for meetings and engagements.

Executive Correspondence & Communication:

• Draft, review, and manage correspondence, reports, presentations, speeches, and official communications on behalf of the CEO.
• Screen incoming communications and prioritize responses appropriately.
• Prepare briefing documents, summaries, talking points, and executive updates.
• Maintain professional communication standards in all internal and external engagements.
• Ensure timely responses to key stakeholder communications.

Meeting Coordination & Executive Support:

• Organize executive, management, and board-related meetings.
• Prepare meeting agendas, documentation, presentations, and supporting materials.
• Attend meetings as required, record minutes, and document decisions and action items.
• Distribute meeting minutes and action trackers within agreed timelines.
• Monitor follow-up actions and ensure completion by responsible individuals.

Stakeholder & Relationship Management:

• Serve as a key liaison between the CEO, COO, department heads, clients, partners, regulators, and other stakeholders.
• Facilitate communication across departments to support timely decision-making.
• Coordinate requests, approvals, and information flow on behalf of the CEO.
• Build effective working relationships with internal and external stakeholders.

Confidential Records & Information Management:

• Maintain strict confidentiality regarding executive, business, financial, and personnel matters.
• Organize and maintain executive records, files, reports, and documentation.
• Ensure important documents are securely stored and readily accessible when required.
• Manage document control and version tracking for executive office records.

Administrative & Operational Support:

• Prepare reports, presentations, dashboards, and business updates for executive review.
• Track strategic initiatives, executive projects, and business priorities.
• Support planning and coordination of executive events and corporate engagements.
• Monitor deadlines, commitments, and deliverables assigned by the CEO.
• Ensure smooth functioning of the Executive Office at all times.

Executive Follow-up & Performance Coordination:

• Track decisions, commitments, and action items arising from executive meetings.
• Follow up with department heads on agreed deliverables and deadlines.
• Support the CEO and COO in monitoring organizational priorities and strategic initiatives.
• Escalate delays, risks, or unresolved matters requiring executive attention.

Performance Indicators (KPIs)
Process — How the Work is Done:

• Zero avoidable scheduling conflicts in the CEO's calendar.
• Executive correspondence managed accurately and promptly.
• Meeting agendas and supporting documents prepared ahead of scheduled meetings.
• Minutes and action trackers circulated within twenty-four (24) hours of meetings.
• Follow-up actions monitored and tracked to completion.

Output — What is Produced:

• Accurate schedules, travel plans, and executive calendars.
• Professional correspondence, presentations, reports, and briefing materials.
• Well-organized executive files, records, and documents.
• Timely meeting minutes, action logs, and progress reports.
• Effective executive-office administration and stakeholder coordination.

Outcome — Business Impact:

• CEO's time optimized for strategic priorities and business growth activities.
• Improved communication and coordination across the organization.
• Enhanced executive productivity and decision-making effectiveness.
• High levels of trust, discretion, and executive-office professionalism maintained.
• Positive feedback from internal and external stakeholders regarding responsiveness and support.

Requirements
Education:

• Bachelor's Degree in Business Administration, Public Administration, Management, Communications, Secretarial Administration, or a related discipline.
• Professional certification in Executive Assistance, Secretarial Practice, Office Administration, Project Coordination, or Business Support is an advantage.

Qualifications & Experience:

• 2 – 5 years' experience supporting senior executives or C-suite leaders.
• Experience in a fast-paced corporate, professional services, media, or client-facing environment is preferred.
• Proven experience managing executive schedules, correspondence, and stakeholder relationships.
• Demonstrated ability to handle confidential information and operate with a high degree of professionalism and discretion.
• Strong proficiency in Microsoft Office applications, presentation development, and business communication.