We are recruiting to fill the position below:

Job Title: Assistant Coordinator, Procurement and Logistics

Location : Abuja

Job Purpose

• Under the guidance and supervision of the Director, Human Resources and Admin, the Assistant Coordinator, Procurement and Logistics will support the planning, coordination and execution of procurement and logistics services at the National Headquarters and for branches and operations, in line with NRCS procurement policies, procedures and standards.
• The role will ensure timely sourcing, quality of goods and services, proper documentation, local market research, and effective logistics support to programme users, while supporting capacity building of NRCS staff and volunteers in procurement and logistics best practice.

Key Accountabilities

• Support the Director, Human Resources and Admin in setting up, planning, coordinating and organising procurement and logistics activities at national level, in full compliance with NRCS Procurement Policy, Financial Regulations and Procedures, ensuring efficient and cost-effective processes that meet the needs of requestors.
• Liaise closely with programme departments (Disaster Management, Health, etc.) to establish procurement plans and pipelines, ascertain needs and technical specifications, and keep requestors informed on status and delivery timelines.
• Survey the local market to establish availability of relevant goods and services; maintain an updated supplier register by category for reference.
• Liaise with government agencies, suppliers, service providers and other partners to keep abreast of local business practices, supplier availability, pricing and reputation, to ensure efficient procurement services.
• Maintain comprehensive and up-to-date records of all goods and services procured, contracts, suppliers, and deliveries to support audit, reporting and management decision-making.
• Report to the Director, Human Resources and Admin any foreseen changes in procurement plans and activities and propose viable approaches for efficient delivery.
• Support and provide advice to departmental focal persons / SPOCs in other departments conducting procurement, ensuring all procured goods and services are compliant with NRCS regulations, quality standards, and are fit for purpose.
• Provide support and on-the-job training to NRCS procurement/logistics staff, branch officers and volunteers to improve the quality of procurement and logistics services and promote adherence to best practice.
• Support the Director, Human Resources and Admin in managing, evaluating and reporting on procurement and logistics activities against delivery, budget and quality targets.
• Obtain quotations, prepare comparative bid analysis and purchase recommendations and, when authorised, purchase appropriate supplies and organise delivery.
• Manage procurement contracts for goods and services; maintain records and track performance for all contracts.
• Ensure an efficient and up-to-date asset, inventory and material tracking system is in place for all procurement, warehousing and distributions.
• Identify and maintain accurate supplier information for regularly purchased items; keep informed of local market conditions and maintain good working relations with suppliers, transporters and inspection companies.
• Support fleet management, warehousing, transport arrangements and distribution planning as required.
• Support cash-based / cash voucher assistance activities and programmes from a procurement and logistics perspective, where applicable.
• Support emergency operations, including rapid procurement, pre-positioning of relief items, and logistics surge support as directed.
• Ensure proper filing (physical and electronic), documentation and archiving of all procurement and logistics transactions in line with NRCS audit requirements.

Duties Applicable to All Staff:

• Actively work towards the achievement of NRCS goals and objectives.
• Abide by and work in accordance with the Red Cross and Red Crescent Fundamental Principles and NRCS Code of Conduct.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Requirements
Education:

• Required: Bachelor's Degree / HND in Procurement, Logistics, Supply Chain Management, Business Administration, or related field. A Master's Degree in a relevant field is an advantage.
• Required: Professional certification in procurement / supply chain (e.g. CIPS, CIPSMN) is an advantage.
• Required: Demonstrable high level of competency in procurement and logistics management may substitute for higher degree qualification.

Experience:

• Required: Minimum of 5 years' experience in procurement and logistics activities, preferably in a humanitarian / NGO / public sector organisation.
• Required: Experience in staff supervision / coordination and managing procurement operations.
• Required: Strong procurement knowledge and experience, particularly in large-scale / multiple-item procurement and integrated supply chain management.
• Required: Experience in implementation and monitoring of logistics and procurement for programmes, emergency operations, reconstruction and livelihoods projects.
• Preferred: Experience of working with the Red Cross / Red Crescent Movement or other humanitarian organisation.
• Preferred: Experience in the use of Cash / Voucher assistance.
• Preferred: Experience in developing and delivering trainings in supply chain management.

Knowledge and Skills:

• Good planning and analytical skills able to identify key information, set and achieve work tasks, and plan and prioritise workload in changing demands.
• Strong communication skills articulate, approachable, collaborative, supportive and an active listener, with tact and diplomacy.
• Excellent computer skills (MS Word, MS Excel, MS PowerPoint, and procurement / inventory software).
• Skilled in training, mentoring and coaching individuals and groups.
• Flexible and willing to deal with ambiguity, changes and challenges; able to prioritise work, multi-task and meet deadlines.
• High level of integrity, accountability and attention to detail.

Competencies:

• Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust; Accountability; Integrity.