Office Administrator at a Healthcare Consultancy Firm – Hamilton Lloyd and Associates


Hamilton Lloyd and Associates – Our client is a Healthcare Consultancy based in Lagos, Nigeria. Due to internal expansion and re-structuring, they are looking to hire a suitably qualified candidate to fill the position below:

Job Title: Office Administrator

Location: Lagos
Reports to: Managing Partner

Job Summary
  • Oversees the entire office administration.
Job Responsibilities
  • Business Development, Office Administration & Project Support
  • Actively seek and secure new business opportunities for the Healthcare Assist Partners, Analysts and Associates with Project work
  • Schedule internal and external Partner appointments as required
  • Prepare Project Reports and Presentations using Word, PowerPoint and Excel.
  • Organise meetings, teleconferences, book venues, equipment, etc for Project Team.
  • Organise travel and accommodation arrangements for Partners, Analysts and Associates.
  • Monitor, maintain and update (daily) the company website and databases. Maintain filing and retrieval system for company documents.
  • Review and update office policies on a regular basis.
  • Maintain company calendar with a schedule of key appointments.
  • Book meeting rooms and maintain stock of meeting materials.
  • Handle confidential information with discretion.
  • Schedule and arrange in-house and external events
  • Organise Project Team business travel including visas and accommodation Arrange and supervise provision of refreshments for guests.
  • Manage and monitor stock of office supplies to arrange replacement orders.
  • Make photocopies, bind documents and presentations, send and receive faxes Line Management of Support Staff (Cleaner, Drivers, Security)
Facility Management:
  • Ensure smooth running and impeccable appearance of office.
  • Source, manage and verify vendors and service providers.
  • Responsible for continual functioning of business and IT systems.
  • Guarantee environmental, health and safety standards.
  • Ensure uninterrupted utilities function (Water, Electricity, Internet, Telecoms, etc)
  • Manage smooth running of Generators, Inverter, Borehole, etc
  • Manage small company car fleet
Front Office Receptionist:
  • Serve as “the face and voice of the Healthcare”;
  • Meet and greet all visitors.
  • Answer and direct incoming calls, place outbound calls for members of staff Distribute incoming mail, despatch outgoing mail.
  • Handle all deliveries
Office Accounts and Book Keeping:
  • Prepare, submit and manage monthly Office Budget
  • Retire, submit and file monthly Office Budget accounts
  • Liaise with and submit Monthly accounts to Lagos Accountant Prepare and issue Invoices for Project Fees
  • Prepare and issue Payment Vouchers for payments
  • Prepare and issue Receipts on behalf of the company on invoice payment
  • Process claims for travel expenses incurred by the Project Team
  • Maintain and monitor financial records relating to travel expenditure.
  • Management of the central register for Debtors and Creditors
Person Specification
  • Professional presence and appearance
  • Excellent interpersonal skills
  • Ability to multi-task and work under pressure.
  • Attention to detail.
  • Ability to use initiative
  • Commitment and flexibility to get a job done.
  • Motivated and driven.
  • Takes ownership of self-development
  • Highly intelligent with a strong charisma.
  • Key Skills/Competencies
  • Strong organisational skills.
  • Outstanding written and verbal communication.
  • Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Confident and assertive individual willing to work independently
Qualification
  • Good First Degree (First Class or Second Class Upper).
Experience:
  • Minimum 2 years experience with an international organisation.
Application Closing Date
30th July, 2019.

How to Apply

Interested and qualified candidates should send their updated CV to: recruitment@hamiltonlloydandassociates.com with the title of the role as the subject of the mail.

Additional Information
  • The body of the mail should outline Total years of relevant experience to the role, Location and Age.
  • Please read Role necessities very carefully and apply if qualified
  • Only qualified candidates will be contacted.
  • If after 2 weeks of application you do not hear from us, kindly consider your application as unsuccessful.
  • For more info, please contact Success Nwosu: olivia@hamiltonlloydandassociates.com
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