PROFESSIONAL ASSISTANT VACANCY AT A REAL ESTATE FIRM – KLOVERHARRIS LIMITED

Kloverharris Limited – Our client, a Real Estate firm located in Lagos that provides consultancy services, facility management, property development, Logistics, and brokerage is recruiting to fill the position below:

Job Title: Personal Assistant

Location:
 Lagos

Job Function
  • Responsible for functioning as the personal assistant to the Chief Executive Officer of the firm and also act as the company’s legal secretary.
  • Works actively, internally and externally with the outsource vendors to ensure that the organization’s finance, I.T, and human resources needs are met.
  • Also responsible for ensuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.
  • Perform and supervise general office activities, such as filing, photocopying, faxing, processing outgoing and incoming mail, routing and screening all incoming calls and distributing messages to appropriate team.
  • Ensure that conference room, meeting rooms, and reception areas are ready for meetings.
  • Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products or services.
  • Manage the organization’s office and storage space and also act as liaison with various vendors.
  • Notify the CEO of important tasks and deadlines, and organize the manager’s personal commitments including travel.
  • Manage the CEO’s electronic diary, assessing the priority of appointments and reallocations as necessary.
  • Organize meetings and ensure that the CEO is well prepared for those meetings; preparing agendas, pre-meeting briefings and meeting papers.
  • Preparation of dispute resolution break notices.
  • Preparation of court applications.
  • Maintain an effective filing system liaising with the company’s legal administrator.
  • Creating and amending Legal documents.
  • Assist in accurately and efficiently preparing, revising and distributing leases, titles, surveys and other real estate related documents.
  • According to established procedures, use real estate and property knowledge to help facilitate real estate transactions, needs, and requests.
  • Maintain property-related reports, procedural manuals, and property files; accurately sort, classify and file correspondence, reports and other documents according to appropriate procedures.
  • Among other tasks, coordinate with internal and external department members as needed.
  • Send daily and weekly reports
Educational Qualifications and Skills
  • Associate degree in Legal Studies or related field.
  • A minimum of 3 years’ experience in a similar role.
  • Skilled with MS Office.
  • Excellent time-management and organizational skills.
  • Good written and verbal communication skills.
Application Closing Date
11th October, 2019.

How to Apply
Interested and qualified candidates should:
Click here to apply online
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