Office Manager at Endeavor

Endeavor is a mission-oriented, global organisation that is leading the global high-impact entrepreneurship movement to drive long-term economic growth and build strong entrepreneurship ecosystems in growth markets by selecting, mentoring, and accelerating the best high-impact entrepreneurs.

We are recruiting to fill the position of:

 

Job Title: Office Manager

Location:  Lagos
Reports To: Managing Director
Works With: Local and Global Team

Job Description

  • We’re looking for someone who is versatile, flexible, and comfortable with varying levels of ambiguity and complexity.
  • They will have a track record of successfully working in a fast-paced environment and a positive, upbeat attitude.
  • Endeavor Nigeria is looking for an experienced Office Manager to bring zen to our office! This position is at the heart of our team and will serve as the “go-to” collaborator and organiser for our office.

Roles & Responsibilities
Communications:

  • Manage incoming and outgoing mail and deliveries
  • Correspond professionally with our stakeholders, partners, vendors and suppliers
  • Be the first point of contact for all office inquiries, respond to in-bounds and redirect them within the team if necessary
  • Professionally meet and greet visitors, and coordinate onsite meetings

Administrative Support:

  • Track and record MD’s meetings and take notes as needed (on Salesforce)
  • Coordinate travel arrangements (flights, hotels, cars, event registrations) for members of the team and any incoming visitors
  • Track the MD’s emails and correspondence, maintain her schedule and calendar
  • Conduct guided, high-level research to support the MD’s preparation of speeches, presentations and reports.

General Office Management:

  • Track, manage and purchase office equipment and supplies
  • Manage software subscriptions and administer permissions & access levels for individual team-members
  • Support the MD to equip and on-board new team-members
  • Write and maintain a simple office processes manual, covering recurrent administrative and operational activities
  • Trouble-shoot day-to-day administrative and operational issues in a responsive, timely and proactive way
  • Keep up-to-date records of our government/statutory remittances (payroll taxes, pensions, etc.) and make sure remittances are done on time
  • Manage regular information flows to our external accountant/book-keeper to make sure that our financial records are kept up-to-date
  • Track project-by-project expenses and ensure that projects are completed within budget
  • Liaise with our vendors and service providers to ensure quality & performance
  • Keep organised, complete and accurate electronic records of company documents (e.g. employee records, contracts, certificates, financial statements, process manuals, etc.)

Events:

  • Plan and coordinate team offsites & other internal events
  • Work with the team to deliver small-format events (e.g. quarterly entrepreneur selection panels and founder dinners) taking responsibility for planning and logistics

Requirements

  • Exceptional attention to detail (“zero defect” mindset)
  • Self-managed, able to deliver on objectives with minimal guidance or supervision
  • Proficient with G-Suite (especially Gmail, Google Drive and Google Calendar) and comfortable with Microsoft Office
  • Previous experience with other productivity tools & software (Expensify, Slack, Salesforce, Zoom, Asana) is a plus
  • At least two strong references from previous employers.
  • Bachelor’s degree, with at least 5 years work experience in a similar role in an entrepreneurial company or other fast-paced environment
  • Strong professionalism with high integrity and respect for confidentiality
  • Excellent written & spoken English, communication & interpersonal skills
  • Goal-oriented, with a demonstrated track record of delivery
  • Excellent professional judgement; ability to appropriately prioritise while consistently delivering high-quality, timely results

Benefits

  • Generous health insurance and annual leave
  • Dynamic working environment.
  • Competitive salary

 

How to Apply
Interested and qualified candidates should:
Click here to apply

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