Office Management Assistant at The US Embassy

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The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title:  Office Management Assistant – U.S Eligible Family Members (USEFMs) – All Agencies

Announcement Number: Lagos-2022-044
Location:  Lagos
Hiring Agency: Consulate General Lagos
Series / Grade: FP – 0120 8
Work Schedule: Full-time – 40 hours per week
Promotion Potential: FP-8

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM – FP is 08.  Actual FP salary determined by Washington D.C.
    • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
  • Security Clearance Required: Secret/Confidential Clearance
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (XX weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Basic Function

  • The incumbent performs the clerical and administrative duties as the Office Management Assistant (OMA) for the Political and Economic Section (Pol/Econ) relating to the general day-to-day management of the Pol/Econ office.
  • S/he reports to the Deputy Pol/Econ Chief and assists all members of the Section.
  • S/he will assist with scheduling official meetings, arranging and coordinating events and travel – both within Lagos and outside – for members of the Pol/Econ Section as well as visiting U.S. government officials (including the Ambassador and Deputy Chief of Mission (DCM)), and the Principal Officer (PO), on occasion.
  • The incumbent will be expected to liaise with the Abuja Front Office (FO), the General Services Office (GSO), the Public Affairs Section (PAS), the Regional Security Office (RSO), Foreign Commercial Services (FCS), Foreign Agriculture Services (FAS), and the official residence employees in order to coordinate all logistical support required for the Section.
  • The incumbent is required to have unescorted access to the Controlled Access Area (CAA) where the Pol/Econ office is located and therefore will require a Secret security clearance.

Qualifications and Evaluations

  • Experience: Minimum One year experience in a similar office management or secretarial role handling duties such as coordinating calendars, sending emails, scheduling meetings and events, and arranging travel.
  • Job Knowledge:   Knowledge of Tags and Terms for the general principles of filing, general office procedures and computer-based data management
  • Education Requirements: 2 years of University Education is required.
  • Evaluations: This may be tested. Please specify your level of proficiency in the language listed.
  • Language:  Fluency reading/writing/speaking English is required.

Skills and Abilities:

  • Proficient in the use of standard office equipment (PCs, faxes, phones, copying machines, etc.)
  • Must be proficient in Microsoft Outlook to organize tasks, calendars, and contact databases; and Microsoft Office Word, Excel, PowerPoint to draft documents, organize information, and present information.  Must be able to use internet browsers.
  • Must be able to find information quickly using written and on-line sources on the internet and to distinguish reliable from unreliable information.
  • Must be able to write logically and clearly, developing and expressing ideas effectively, while following the general rules of standard written English.
  • Must be able to proof-read and edit documents written by others.
  • Must be able to acquire understanding of local government agencies and structure and communicate effectively and professionally with the local and diplomatic community.
  • Must be able to type 40 wpm.
  • Must have good computer user skills (MS Office).
  • Must be able to find innovative solutions to practical problems.
  • Must be able to plan, organize and prioritize complex tasks to meet tight deadlines.
  • Must be able to prioritize and handle several different tasks at once and maintain a high standard performance while under pressure.

Equal Employment Opportunity (EEO):

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  • For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process:

  • Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.
  • A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following  link .

Marketing Statement:

Salary
USD 34,770 / Annum

How to Apply
Interested and qualified candidates should:
Click here to apply

Important Information

  • All candidates must be able to obtain and hold a Secret clearance.
  • To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria

 

Application Deadline   27th May, 2022.